The reader is encouraged to read the IMF Publication policy (currently only available in Danish, but will be translated as soon as possible) before reading this document.
0.1 The IMF publication series includes research publications written by employees, students and guests at the Department.
A.1 The author must send all relevant files for the publication to Lars Madsen or Randi Mosegaard by email. See also section B for further technical specifications.
If the combined size of the email and the attached material exceeds 5 Mb, the email will be rejected by the Department’s email-system. In this case, please contact Lars Madsen or Randi Mosegaard for further help.
A.2 Authors who are not resident at the Department at the time of submission are required to specify current university and email address.
A.3 In the EMAIL the author MUST specify which IMF publication series the paper should appear in: Preprints, Working Papers, Research Reports, Thiele Research Reports.
If this request for submission is missing or incomplete, the publication will be rejected for formal reasons.
For more details see the IMF Publication policy
The undersigned hereby requests submission for the attached publication entitled My Title to be published in the Preprint series at the Department of Mathematical Sciences, Faculty of Science, University of Aarhus.
An Author
A.4 The author is requested to state the number of free copies he or she would like to receive. The limit is a total of 50 free copies to the author/authors.
Technical questions regarding publications should go to
The users of the IMF LATEX system (Linux) are requested to read section B.3. The remaining requirements are usually met by the default for IMF users.
Scientific Workplace users should read the sections relevant for them, see below.
The Department accepts submissions written i recent versions of TEX related systems only, i.e. LATEX2ɛ and plain TEX (preferably LATEX). We do not accept papers written in LATEX209 without prior agreement.
Scientific Workplace users should go to section B.7.
Word-files and files written in similar systems will not be accepted.
If you have problems fulfilling the requirements above (e.g. Word users), please contact Lars Madsen (daleif@imf.au.dk).
The Department accepts only three formats. Arranged in order of priority:
The Department has the following basic requirements:
Please note that the source code will be archived with the actual publication, but the source will not be publicly available. The IMF has the following requirements for source code submissions:
The publication will also be examined and all bad hyphenations and overfull lines will be fixed. Subsequently a new PDF-version will be sent back to the author for approval. When the publication is accepted, the edited source code will be sent to the author.
Scientific Workplace users are asked to read section B.7.
When submitting ready-for-print formats (PDF or PostScript), the IMF has one specific requirement:
The fonts used in the file should be embedded in the file and has to be either ‘Type 1’ or ‘TrueType’ fonts.
Files that use mainly bitmap fonts will be rejected on grounds of poor visual quality and the author is advised to submit the source code instead.
Most modern LATEX distributions are configured to use ‘Type 1’ fonts by default. In case of problems, contact your local systems administrator.
Exemptions will only be granted in very special cases.
For figures and other pictures the following formats are recommended
The author should start out using these formats. Conversion from one format to another will always result in loss of quality. Line drawings should always be in vector graphics so that these can be scaled up and down without problems, which is not possible with bitmaps. If the author uses pdflatex, PDF conversions of PostScript is (of course) allowed.
The Windows format WMF (which is the default in Scientific Workplace) will not be accepted, since we cannot currently convert these into EPS. The author should convert these (using WMF2EPS) into EPS. See also section B.7.
For dataplots you may want to cut back on the number of datapoints and the figure will still show what was intended. Very large dataplots and bitmap-pictures will increase the file size dramatically and make it less attractive to download your publication.
If you use EPS-files which are converted JPG’s, it is recommented to use the program jpeg2ps to perform the conversion from JPG to EPS. This conversion maintains the JPG’s original compression and the created EPS-file will not be much larger than the original JPG.
Scientific Workplace (SWP) users should note that the SWP default .tex-files are not portable, i.e. they can compile on an SWP installation only. The macro files used by SWP are not publicly available and they depend on the SWP version being used.
Any SWP user is therefore required to make his or her document portable before submission. This is done by saving the file (with a new name) and using the Portable LATEX format option in the Type dropdown menu.
Again, please note that the default figure format (.wmf) used by SWP is not accepted. The author is required to convert these to EPS. Note that newer versions of SWP should be able to perform this conversion using wmf2eps.